Legal Information

Charitable Status
Desert Spring Ministries Trust (DSMT), is a registered charitable trust in New Zealand (Reg. No 21306). As a registered charity, we comply with the Charities Act 2005 and are accountable to Charities Services, a division of the Department of Internal Affairs. Our registration ensures transparency, integrity, and adherence to the legal requirements governing charitable organizations in Aotearoa.

Governance & Compliance
The Trust is governed by a Board of Trustees responsible for upholding our mission and ensuring compliance with New Zealand law, in alignment with our charitable objectives. We adhere to the Trusts Act 2019, ensuring we are ethical, transparent, and in the best interests of the communities we serve.

Financial Accountability
As part of our legal obligations, we maintain clear financial records and submit annual financial statements to Charities Services. We comply with the Financial Reporting Act 2013 and follow the applicable Public Benefit Entity (PBE) accounting standards. We also ensure that all donations and funding received are used solely for charitable purposes in accordance with our trust deed.

Privacy & Data Protection
We respect the privacy of our community members, donors, and website visitors. We comply with the Privacy Act 2020, ensuring that all personal information is collected, stored, and used responsibly. Personal data is never shared with third parties without consent, except where required by NZ law.

Liability Disclaimer
While we strive to provide accurate and up-to-date information, Desert Spring Ministries Trust cannot be held liable for any errors, omissions, or outcomes resulting from the use of our website or services. We encourage users to seek, professional independent advice if necessary.

For any legal inquiries or to request a copy of our trust deed, financial statements, or policies, please contact us at admin@dsmt.org.nz

Cookies Policy

Last Updated: March 2025

This Cookies Policy explains how Desert Spring Ministries Trust (DSMT) ("we," "us," or "our") uses cookies and similar tracking technologies on our website in compliance with New Zealand’s Privacy Act 2020 and the Unsolicited Electronic Messages Act 2007.

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help improve website functionality, personalize user experiences, and analyze website traffic.

Types of Cookies We Use

  1. Essential Cookies – These cookies are necessary for the website to function properly. They enable core features such as security, accessibility, and session management.

  2. Analytical Cookies – These cookies help us understand how visitors interact with our website by collecting anonymous data about website traffic and performance. We may use services such as Google Analytics, which adheres to New Zealand privacy laws.

  3. Functional Cookies – These enhance your experience by remembering preferences such as language settings and previous interactions.

  4. Third-Party Cookies – Some third-party services we use (e.g., embedded videos, social media features) may place cookies on your device. These are subject to the privacy policies of the respective third parties.

Managing Cookies

By using our website, you consent to the use of cookies. However, you can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect website functionality.

Your Privacy Rights

We comply with New Zealand’s Privacy Act 2020, ensuring that any personal data collected through cookies is handled securely and only used for lawful purposes. We do not sell or share your data with third parties without consent.

For more information on how we handle personal data, please refer to our Privacy Policy or contact us at [admin@dsmt.org.nz].

Privacy Policy

Last Updated - November 2024

Privacy Policy Introduction

Desert Spring Ministries Trust (Te Puna Waiora) is committed to protecting the privacy of individuals and ensuring the security of personal information. This privacy policy outlines how we collect, use, store, and disclose personal information in compliance with the Privacy Act 2020 (NZ). 

1. Scope

This policy applies to all personal information collected, stored, and used by DSMT, including information provided by clients, staff, volunteers, and third parties. 

2. Information We Collect

We may collect the following types of personal information:

  • Client Information: Name, contact details, date of birth, emergency contacts, health information, and any other details relevant to the provision of our services.

  • Staff and Volunteer Information: Employment or volunteer history, qualifications, tax details, and emergency contact information.

  • Service Usage Information: Attendance records, service requests, and feedback.

  • Website Interaction: Data collected through cookies or analytics tools for improving website functionality. 

3. How We Use Personal Information

We use personal information for the following purposes:

  • To provide and improve our services.

  • To communicate with clients, staff, and volunteers.

  • To comply with legal and regulatory obligations.

  • To manage health and safety requirements.

  • To evaluate and enhance program effectiveness. 

4. How We Collect Information

We collect information through:

  • Direct interactions (e.g., registration forms, consent forms, surveys).

  • Third parties, where consent is provided (e.g., referrals from other agencies).

  • Digital platforms (e.g., website cookies, online forms). 

5. Disclosure of Personal Information

We only disclose personal information where necessary and in accordance with the Privacy Act 2020. Disclosures may occur in the following circumstances:

  • With the individual’s informed and explicit consent.

  • To specific authorised third parties, such as IT service providers, funding agencies, or partner organisations, but only to the extent necessary for delivering our services, meeting reporting obligations (e.g., for grants), or supporting administrative functions. These parties are contractually required to handle information in compliance with the Privacy Act.

  • To government agencies or regulators, if required to meet legal obligations (e.g., audits, child protection, or tax compliance).

  • In situations where disclosure is required by law, or where it is necessary to prevent or lessen a serious threat to an individual's health, safety, or well-being, in accordance with the law.

Only the Manager of DSMT is authorised to approve the disclosure of personal information to third parties. We ensure that only the minimum necessary information is shared and that appropriate safeguards are in place.

6. Data Security

DSMT takes reasonable steps to ensure the security of personal information. Measures include:

  • Secure storage systems for physical and electronic data.

  • Restricted access to personal information, limited to authorised personnel only.

  • Regular training for staff on data protection and privacy compliance. 

7. Accessing and Updating Personal Information

Individuals have the right to:

  • Request access to their personal information held by DSMT.

  • Request corrections to their information to ensure accuracy and completeness.

Requests can be made by contacting us directly (see contact details below). We may require proof of identity before processing these requests. 

8. Retention of Personal Information

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Information no longer required is securely destroyed or anonymised. 

9. Use of Cookies and Website Analytics

Our website may use cookies and analytics tools to:

  • Monitor and improve website performance.

  • Enhance user experience.

Users can manage cookie preferences through their browser settings. 

10. Complaints and Enquiries

If you have any questions or concerns about this policy or how your personal information is handled, please contact us: 

Desert Spring Ministries Trust (Te Puna Waiora)

  • Phone: 0800 855 2728

  • Email: admin@dsmt.org.nz

  • Address: 408 Peachgrove Rd, Fairfield, Hamilton 

If your concerns are not resolved, you have the right to lodge a complaint with the Office of the Privacy Commissioner at www.privacy.org.nz. 

11. Policy Updates

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be available upon request.